We are seeking a Sr. Administrative Coordinator who will provide administrative support for the Division of General Internal Medicine and the Section of Palliative Medicine at Johns Hopkins Hospital. This person shall maintain a high degree of confidentiality and professionalism, comfortably taking initiative and exercising independent judgment to resolve issues. The Sr. Administrative Coordinator will work closely with and report to the Associate Administrator for the Division of General Internal Medicine and Palliative Medicine.

Specific Duties & Responsibilities

• Arrange and coordinate meetings involving both domestic and international attendees, sometimes via skype, adobe connect, and video and audio-conferencing platforms.
• Gather and distribute meeting materials.
• Create agendas and take minutes when needed.
• Troubleshoot issues related to meetings.
• Manage and maintain faculty calendars.
• Arrange travel, both domestic and international.
• Assist in preparation of presentations, slides, and other publication materials.
• Arrange and coordinate other special events as needed.
• Create and submit shopping carts for office supplies and equipment in SAP.
• Submit on the SAP system for the Travel Assistant, Shopping Cart, and On-Line Payment as requested.
• Order and track office supplies and equipment.
• Draft memos, letters, and emails for faculty.
• Assemble, update, and maintain files of CVs, licenses, training, etc.
• Assist with preparation of scientific manuscripts, grants, and scientific reviews.
• Assist with preparation of IRB submissions and renewals.
• Coordinate and implement office services such as faxing, photocopying, maintaining supplies and equipment.
• Provides office support to faculty, students, and staff including photocopier and printer issues when they arise.
• Provide backup to other administrative assistants and coordinators.
• Other related duties as needed.

Additional Knowledge and Skills

• Excellent oral and written communication skills.
• File management skills.
• Event planning and organization skills.

• Must be able to work collaboratively with faculty, leadership, students, staff and external contacts.
• Must be well-organized, detail oriented, able to multi-task and to prioritize in order to meet deadlines.
• Willingness to learn new software.

• High School Diploma or graduation equivalent.
• Five years progressively responsible administrative experience.
• Proficiency in using Microsoft Office (Word, Excel, Outlook, PowerPoint).

• Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

• Experience using SAP .
• Familiar with using Skype, Adobe Connect or other video and audio conference platforms.

Classified Title: Sr. Administrative Coordinator 
Role/Level/Range: ATO 37.5/03/OF  
Starting Salary Range: $21.25 - $36.90 HRLY ($60,000 targeted; Commensurate with experience) 
Employee group: Full Time 
Schedule: M-F; 8:30-5:00 
Exempt Status: Non-Exempt 
Location: Hybrid/School of Medicine Campus 
Department name: ​​​​​​​SOM DOM General Internal Medicine  
Personnel area: School of Medicine