Program Manager, Advising and Administrative Services
Job Description
Position Number:
103835Title:
Program ManagerFunctional Title:
Program Manager, Advising and Administrative ServicesCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.000Unit:
ARHU-Dean-Latin American and Caribbean Studies CenterCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
Position Summary/Purpose of Position:
The Manager position is responsible for student advising, center programming, financial operations, personnel management, and communications for the Latin American Studies Center on a day-to-day basis.
Student Advising includes: Advising current Undergraduate Certificate and Minor students and Graduate Certificate students on curricular requirements and course offerings; oversight of internships to include the development of new internship opportunities, maintenance and cultivation of existing internship relationships, and coordination of performance reports; analysis of student achievement data; management of learning outcomes, including data collection and reporting; and oversight of the language competency assessment.
Center Programming includes: Working closely with the Director and using initiative and creativity to help with planning and managing of oversight, administration, and publicity of Center events, including conferences, speaking engagements, meetings, and workshops; maintaining curriculum, including staffing of courses, contracting faculty, and scheduling classes; supporting the campus Latinx student organizations; and coordinating Graduate-Undergraduate mentorship program.
Financial Management includes: Performing payroll and budgetary duties in compliance with ARHU, UMD and State policies and procedures; creating departmental budgets in accordance with UMD and state budgetary guideline; monitoring expenditures and initiating transfer of funds; reconciling monthly financial statements and making adjustments; preparing monthly and quarterly budget reports for the department and for grants as needed; generating annual budget reports with 5-year projections/forecasts; approving and managing departmental related travel and purchases in the relevant systems, including Workday; and reviewing grant proposal budgets and effort reports.
Personnel Management includes: Managing personnel benefits; initiating appointment contracts and processing payroll for all departmental employees (faculty, staff, graduate assistants, students, and outside consultants); responding to employee, college, and campus inquiries for information and reports; and advising the Director on University personnel and payroll policies.
Communications and Outreach includes: coordinating recruitment efforts, including class visits as well as academic and cultural events; developing the alumni network and fostering alumni relationships, including data tracking and outreach, as well as cultivation and management of alumni network and support; the development of partnerships with units on campus; oversight of social media activities for the Center, as well as publication of magazine and newsletter; and managing community engagement within and beyond the campus.
This is an in-person position. Telework may be available up to two (2) days per week, subject to approval.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Minimum Qualifications:
Education:
Bachelor’s Degree in a related field; or an equivalent combination of education and experience.
Experience:
Three years experience in administrative support in a field related to education, including but not limited to student advising.
Knowledge, Skills, and Abilities:
- Demonstrated knowledge of financial management, accounting principles, and budget reporting as well as strong organizational, data management, and administrative skills.
- Capable of working independently with minimal supervision; ability to work with a diverse student body, faculty and staff in a multi-tasking working environment.
- Ability to communicate clearly and effectively in spoken and written English
- Proficiency in Microsoft Excel
Preferences:
Preferences:
- Master’s degree in a related field.
- Experience using University of Maryland’s financial and personnel systems.
- Experience working in higher education.
- Three years of increasing responsibility in a financial position at the University of Maryland.
- Knowledge of Latin America.
- Experience with culturally diverse environments
- Ability to speak and write clearly and effectively in a commonly spoken language in Latin America, such as Spanish, Portuguese, or French.
- Experience planning and administering academic/cultural events.
Additional Information:
Additional Information:
Salary: $68,000-$85,000 commensurate with qualifications and experience.
Candidates must be able to provide proof of eligibility to work in the USA. No visa sponsorship is offered for this position.
The University provides a comprehensive benefits package, including 22 days of annual leave, 15 days of sick leave, 3 days of personal leave, 15 paid holidays, tuition remission, and health, dental, vision, and prescription coverage.
This is an in-person position. Telework may be available up to two (2) days per week, subject to approval.
People who identify with historically marginalized groups based on gender, race, ethnicity, and nationality are especially encouraged to apply.
Salary: $68,000-$85,000 commensurate with qualifications and experience.
Candidates must be able to provide proof of eligibility to work in the USA. No visa sponsorship is offered for this position.
The University provides a comprehensive benefits package, including 22 days of annual leave, 15 days of sick leave, 3 days of personal leave, 15 paid holidays, tuition remission, and health, dental, vision, and prescription coverage.
This is an in-person position. Telework may be available up to two (2) days per week, subject to approval.
People who identify with historically marginalized groups based on gender, race, ethnicity, and nationality are especially encouraged to apply.
Job Risks
Not Applicable to This PositionPhysical Demands
Physical Demands:
- May occasionally need to carry light boxes and arrange furniture for events with assistance.
- May need to do errands around campus and at local stores.
- May occasionally need to carry light boxes and arrange furniture for events with assistance.
- May need to do errands around campus and at local stores.
Posting Date:
10/31/2024Open Until Filled
YesBest Consideration Date
11/11/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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