University Program Associate
Job Description
Posting Number
PG194091SPInternal Recruitment
NoWorking Title
University Program AssociateAnticipated Hiring Range
$45,000-$50,000Work Schedule
Monday-Friday 8:00am-5:00pm, flexible work arrangement availableJob Location
Raleigh, NCDepartment
Faculty & Staff Dev. & SuccessAbout the Department
The College of Humanities and Social Sciences is one of the three largest colleges at NC State University in terms of student headcount. The mission of the College of Humanities and Social Sciences is to serve the residents of North Carolina and meet the challenges of the 21st century by educating our students to be future leaders and responsible citizens with a distinctive willingness to engage in the life of their communities, their state, and their nation.
Our college offers baccalaureate, master’s and doctoral degrees in a wide range of traditional and professional disciplines; it serves business, industry, government, public education, and individual citizens of the state through teaching, research, and engagement. These programs are carried out in ten academic units. Each functional area is funded by combinations of state appropriations, public and private contracts and grants, miscellaneous gifts and receipts, and sales and service receipts. Currently, the college employs 225 tenured/tenure track faculty, 239 professional track faculty, 97 staff, and383 graduate teaching and research assistants. The college has (for FY ‘21)103 endowments with a total market value of $11.8M and private fundraising $2.4M. Annual expenditures exceed $65 million. The college’s research is supported by an average of $6.4 million in annual grant and contract funding.
The data for academic programs and students include:
Our college offers baccalaureate, master’s and doctoral degrees in a wide range of traditional and professional disciplines; it serves business, industry, government, public education, and individual citizens of the state through teaching, research, and engagement. These programs are carried out in ten academic units. Each functional area is funded by combinations of state appropriations, public and private contracts and grants, miscellaneous gifts and receipts, and sales and service receipts. Currently, the college employs 225 tenured/tenure track faculty, 239 professional track faculty, 97 staff, and383 graduate teaching and research assistants. The college has (for FY ‘21)103 endowments with a total market value of $11.8M and private fundraising $2.4M. Annual expenditures exceed $65 million. The college’s research is supported by an average of $6.4 million in annual grant and contract funding.
The data for academic programs and students include:
- Six B.S., 47 B.A., one Bachelor of Social Work, 14 Master’s, 5 Ph.D. Programs, and four graduate certificate programs.
- More than 4,500 college students, including double majors; about 81%undergraduates and 19% graduate students.
- Every NC State undergraduate student takes general education classes in the College of Humanities and Social Sciences.
- The college graduates more undergrads each year than any other NC State college.
- The college offers three dual-degree programs with other colleges at NC State.
Essential Job Duties
As the Faculty and Staff Development and Success Program Associate, you will support the Associate Dean in fostering a positive and productive environment for our faculty and staff. Your role involves managing budgets, facilitating financial transactions, and ensuring smooth HR processes. You’ll also handle data management and reporting, run queries and surveys, and provide essential data for success initiatives. You’ll coordinate events, professional development opportunities, and onboarding processes to promote a culture of appreciation, recognition, and belongingness within the college. Additionally, you’ll serve as back up to the Executive Assistant for the Dean.
Key Responsibilities include but are not limited to:
Budget and Financial Management:
- Maintain and monitor the spending plan for the Office of Faculty and Staff Development and Success, including state-appropriated and enhancement funds.
- Act as a liaison to CHASS HR and Finance offices, providing necessary information and documentation for financial and human resources transactions (e.g., student hires, additional pay, travel reimbursements, invoices).
Data Management and Reporting:
- Assist with reporting and data management for faculty/staff development and success initiatives.
- Run queries, conduct surveys, gather feedback, and provide data to support faculty/staff success and belongingness.
- Demonstrate proficiency in Google Applications and strong knowledge of Microsoft Office Suite, with an emphasis on Excel.
- Approve actions in PA7 as the college Affirmative Action approval under the supervision of the Associate Dean.
Event and Program Coordination:
- Coordinate college events focused on appreciation, recognition, and belongingness (e.g., awards, appreciation events).
- Organize professional development opportunities (e.g., orientations, mentoring programs, writing retreats, workshops).
- Manage college orientation for new and ongoing faculty and staff.
- Oversee onboarding and off-boarding of college leaders (Executive Leadership Team) to foster a culture of belongingness.
Other Responsibilities
- Serve as back up to Executive Assistant for the Dean
- Perform other duties as assigned by the supervisor
Minimum Experience/Education
Bachelor’s degree; or an equivalent combination of training and experience.
All degrees must be received from appropriately accredited institutions.
All degrees must be received from appropriately accredited institutions.
Other Required Qualifications
- Experienced with Google Applications (Gmail, Calendar, Docs, Drives, Sheets, Slides, Hangouts, Meeting Groups, etc)
- Ability to use complex functions of Microsoft Office Suite (Word, PowerPoint and Excel) with an emphasis on Excel
- Experience with budget management and financial transactions
- Demonstrated organizational and time management skills
- Proven event planning and coordination experience, including the ability to manage logistics, coordinate with vendors and ensure successful execution of the event.
Preferred Qualifications
- Familiarity with university software systems, such as PeopleSoft HR & Financials, PeopleAdmin.
- Knowledge of departmental, college, and university policies and procedures
Required License or Certification
n/a
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
07/03/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
07/18/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references.
Position Number
00109514Position Type
SHRAPosition Classification Band Title
University Program AssociatePosition Classification Band Level
JourneyPosition Classification Salary Range
$ 35,589 - $ 64,499Salary Grade Equivalency
GN07Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.00Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
160155 - Faculty & Staff Dev. & SuccessAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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