Job Description

Do you love to create process improvements?

Do you want to deliver high quality purchasing services?

Do you have passion for customer service and are effective at cross-functional teamwork?

If so, we 're looking for someone like you to join our team at APL.

We are seeking a Procurement Team Lead and Software Coordinator to lead the operations of the REDD Procurement Team and manage REDD’s software ordering and tracking. You will be the primary POC for all procurement related questions, develop standard operating procedures, and manage REDD’s software purchases.  In REDD, we strive to cultivate a highly collaborative, fulfilling, and even fun environment!

As a Procurement Team Lead / Software Coordinator you will...

• Lead the management and development of the REDD Procurement Team processes and procedures, ensuring compliance with APL-wide policies. Collaborate closely with the Lab's central Procurement Group to deliver comprehensive training to department staff to keep them informed of the latest Lab's policies and best practices. Ensure all purchase requisitions generated within the Department are in compliance with APL procedures.
• Determine distribution of workloads, ordering periods, and reconciliation time across eBuy team members to ensure responsiveness to stakeholders and timely submissions of p-card reports. Determine mitigation strategies for period of high volume to ensure timely processing, coordinating w/ BCFD procurement to prioritize time sensitive requisitions. 
• Develop enhanced tracking and reporting mechanisms to inform risk areas related to compliance, ordering trends, and metrics to inform team size and training needs.
•  Lead responses to all p-card audit reviews within REDD, including reviews of split transactions and monitoring p-card report date changes.
• Establish a collaborative relationship with the Lab’s central Procurement Group to troubleshoot processing delays, develop action plans for unique requirements, and ensure REDD’s priority items are being worked in support of project timelines.
•  Oversee the management of the Department’s Commercial Off-the-Shelf (COTS) engineering, analysis, science and software development software packages. This includes managing the entire lifecycle of software management, ensuring the Department's inventory, vendor, license count and renewal dates are accurate and renewals are processed in a timely manner.
• Partner with Enterprise IT teams to ensure software licenses are installed and working correctly on Enterprise license servers. Ensure installation instructions and documentation are developed and distributed to end users.
• Manage software budgets throughout the fiscal year, perform end of the year forecasts, and develop/present cost containment strategies to Department leadership.
• Support high volume periods and/or provide backup support to eBuy team members by placing credit card orders, purchase requisitions, and subcontract funding actions.
• Support special projects relating to financial and business operations as necessary.

You meet our minimum qualifications for the job if you...

• Have a a Bachelor’s Degree in a business-related or have 5+ years of experience in procurement and/or operations related functions.
• Are highly organized and detail-oriented
• Have a positive attitude, an innovative mindset, and the ability to work well both independently and on teams.
• Possess strong organizational skills and significant experience with MS Office to include MS Excel, Word, and PowerPoint.
• Have the ability thrive in a dynamic environment, prioritizing numerous concurrent tasks, and work occasional extended hours or travel as needed.
• Are able to obtain a Secret level security clearance. If selected, you will be subject to a government security clearance investigation and must meet the requirements for access to classified information. Eligibility requirements include U.S. citizenship.

You will exceed our minimum requirements if you...

• Are knowledgeable of REDD’s Procurement Processes.
• Are knowledgeable and experienced with APL business systems and processes.

Why work at APL?

The Johns Hopkins University Applied Physics Laboratory (APL) brings world-class expertise to our nation’s most critical defense, security, space and science challenges. While we are dedicated to solving complex challenges and pioneering new technologies, what makes us truly outstanding is our culture. We offer a vibrant, welcoming atmosphere where you can bring your authentic self to work, continue to grow, and build strong connections with inspiring teammates.

At APL, we celebrate our differences and encourage creativity and bold, new ideas. Our employees enjoy generous benefits, including a robust education assistance program, unparalleled retirement contributions, and a healthy work/life balance. APL’s campus is located in the Baltimore-Washington metro area. Learn more about our career opportunities at http://www.jhuapl.edu/careers.

APL is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, gender identity or expression, sexual orientation, national origin, age, physical or mental disability, genetic information, veteran status, occupation, marital or familial status, political opinion, personal appearance, or any other characteristic protected by applicable law.

APL is committed to promoting an innovative environment that embraces diversity, encourages creativity, and supports inclusion of new ideas. In doing so, we are committed to providing reasonable accommodation to individuals of all abilities, including those with disabilities. If you require a reasonable accommodation to participate in any part of the hiring process, please contact Accommodations@jhuapl.edu. Only by ensuring that everyone’s voice is heard are we empowered to be bold, do great things, and make the world a better place.

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