LGBTInAcademia | Assistant Director, Business Operations at University of Maryland in College Park, Maryland, United States

Assistant Director, Business Operations

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University of Maryland

Location: College Park, Maryland
Category: Admin-Business And Financial Management
Application Deadline:

Job Description

Position Number:

129595

Title:

Assistant Director

Functional Title:

Assistant Director, Business Operations

Category Status:

33-Exempt Regular

Applicant Search Category:

Staff

University Authorized FTE:

100

Unit:

VPA-Transportation Services-Parking

Campus/College Information:

Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.

Background Checks

Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify you from employment.

Position Summary/Purpose of Position:

The University of Maryland Department of Transportation Services seeks an Assistant Director of Business Operations to join our team. This position is pivotal in shaping the financial strategy, support systems, and cost center operations that directly impact the department’s success.

Reporting to the Executive Director of the Department of Transportation Services, the Assistant Director will collaborate with divisional financial leadership regarding financial reporting, budget creation, forecasting, expense tracking with monthly reporting, accounts payable and receivable, compliance, and internal controls functions while providing strategic guidance and leadership to the accounting team. The position requires a strong understanding of accounting principles, financial analysis, operational accountability, and organizational change management. This position will also have an operational function, overseeing the department’s special events and parking enforcement operations. This position will directly or indirectly supervise over 20 full-time staff and over a dozen part-time staff, exempt and non-exempt, as well as bargaining unit, full-time, part-time, student, and contract staff. Also, responsible for tracking all revenue and expenses while evaluating unit profitability.

Responsibilities include but are not limited to:

Collaborate with the division in budget preparation, forecasting, and monitoring, tracking all expenses, and providing the divisional budget office with monthly reports. Providing leadership and guidance to departmental senior leadership regarding their financial portfolios, tracking staffing levels consistent with financial projections, managing the department’s capital asset (i.e., vehicles, technology, etc.), planning and managing the departmental procurement process, and leading and managing the accounting team.
Track all department cost center profitability.
Administration of Departmental financial programs and agreements.
Responsible for supervising the Special Events team, including but not limited to managing staffing levels, event parking requirements, coordinating event contracting, providing training and development, ensuring the highest levels of customer service, and managing revenue by tracking revenue against expenses.
Parking enforcement and special events are critical to the Department of Transportation Services. These units often work together while achieving departmental and institutional goals. This position will manage this relationship and ensure departmental values are reflected in our community. It will also be responsible for tracking all enforcement and event revenue ($3.5M) and expenses while evaluating profitability for these units.

Benefits Summary

Top Benefits and Perks:

Exempt Benefits Summary

Minimum Qualifications:

Education:

Bachelor’s degree from an accredited college/university.

Experience:

Minimum seven (7) years of senior-level experience in finance, analysis, budgeting, compliance, and accounting.
Minimum five (5) years of leading diverse teams.
Experience managing challenging operations with disparate functions.
Experience with event management.
Experience in managing inventory control or similar work environments.

Knowledge, Skills and Abilities:

Ability to support informed decision-making through financial insights and recommendations.
Independent worker who can prioritize and coordinate tasks to promptly accomplish a large volume of work.
Ability to keep processes moving forward and take initiative as appropriate while maintaining attention to detail.
Ability to function effectively as a team to create professional and accurate reports for various user groups.
Proficient in budget theory and practice, reporting, cost allocation methodology and concepts, purchasing, and business and financial management.
Excellent problem-solving, data mining, and analytical skills; ability to identify complex financial patterns.
Thorough knowledge of Microsoft Office software (Word, PowerPoint); advanced knowledge of Excel.
Proficiency with financial systems and other database systems.
Excellent verbal and written communication skills; confidence to explain work product; uses sound judgment when dealing with confidential and/or sensitive information.

Preferences:

Master’s Degree in Business Administration, Public Administration, Accounting, or related field.
Experience with Workday ERP/HRIS system.
Experience working within the University of Maryland financial environment.
Experience working within the University of Maryland Division of Administration environment.
Experience with event administration, planning, and management.
Experience being a member of a senior leadership team.

Additional Certifications:

Additional Information:

Commensurate with education and experience, the maximum salary for the position is $121,350.

Benefits Included:

Medical, dental, and vision coverage designed to help you and your family live a healthy lifestyle.
UMCP Tuition Remission for employees, and their dependents.
Generous paid time off package to address work/life balance and maintain well-being.
Retirement Benefits created to aid employees in reaching future retirement goals.
And many more…

To apply, please upload a cover letter of application, resume and names and phone numbers of three professional references.

Candidates must be able to provide proof of eligibility to work in the USA. No visa sponsorship is offered for this position.

Job Risks

Not Applicable to This Position

Physical Demands

Traditional office environment and hours. This is primarily a sedentary job involving extensive use of desktop computers.

Posting Date:

06/26/2024

Closing Date:

07/10/2024

Open Until Filled

No

Diversity Statement:

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

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