Program Research Administrator
Job Description
Posting Number
PG193445EPInternal Recruitment
NoWorking Title
Program Research AdministratorAnticipated Hiring Range
$60,000-$65,000Work Schedule
8:00am-5:00pm Monday-FridayJob Location
Raleigh, North CarolinaAbout the Department
The Department of Marine, Earth, and Atmospheric Sciences (MEAS) within the College of Sciences at NC State is one of the nation’s largest interdisciplinary geoscience departments. MEAS provides: (1) high quality geoscience instruction to the University community through it courses in marine, Earth, and atmospheric sciences; (2) educational opportunities for undergraduate, masters and doctoral students in geosciences through world-class research, and (3) outreach activities that foster improved public awareness and understanding of science. Research programs cover a diverse spectrum including meteorology, climatology, geology, oceanography, and marine biology. MEAS includes approximately 40 faculty, 70 graduate students, and over 200 undergraduates involved in basic and applied studies of Earth systems with degree programs in marine sciences, geology, and meteorology. MEAS is dedicated to excellence in research, teaching, and promoting an environment that allows all members of the department to thrive. Principal concentrations include weather prediction, air quality, air-sea interactions, climate modeling, hydrology, geochemistry, oceanography, active tectonics, surface processes & Quaternary studies, geochronology, sedimentology, regional geology, and geospatial analytics applied to the geosciences. Programs include many tracks in each of our program areas and thus provide the opportunity for an education broader than bachelor’s degrees in more traditional departments.
The multi-disciplinary nature of MEAS lends itself to the study of such problems as prediction of severe weather (e.g. hurricanes), geologic hazards, coastal erosion, air-sea-land interactions, pollution of surface and groundwater, big-data assimilation, and global climate change. While basic research is always important, many research projects also have direct application to current issues such as water quality/water supply, seafood harvests, climate change, weather prediction, natural hazards, Earth resources and land use. Additional information about the department and its facilities can be found at: https://meas.sciences.ncsu.edu.
Opportunities exist for disciplinary and interdisciplinary interactions with a wide range of scientists at NC State. MEAS is one of six NC State departments with a presence at the NC State Center for Marine Sciences and Technology (CMAST), a coastal and marine science research facility located on Bogue Sound in Morehead City, NC (http://www.cmast.ncsu.edu), and MEAS faculty participate in the Center for Geospatial Analytics (http://geospatial.ncsu.edu). The North Carolina State Climate Office (https://climate.ncsu.edu/) and the Raleigh office of the National Weather Service reside on NC State’s campus. In addition, the Data Science Academy (DSA) at NC State seeks to create a nationally recognized hub of excellence in data science and analytics (https://datascienceacademy.ncsu.edu). Raleigh, North Carolina is a progressive and welcoming community with a wide range of potential collaborators at nearby academic and governmental institutions in the Research Triangle. Opportunities exist to draw on departmental and campus resources to develop strong teaching expertise using best practices.
Please visit our Sciences Strategic Plan and the College of Sciences Culture Charter to learn more about the College of Sciences.
NC State promotes an integrated approach to problem solving that transforms lives and provides leadership for social, economic, and technological development across North Carolina and around the world. NC State’s land grant mission of teaching, research and service is dedicated to the service of North Carolina and its people. Applicants are encouraged to review the institution’s mission, vision and strategic plan, and consider how their background, interest and experience would enable them to support the university.
Essential Job Duties
The Program Research Administrator requires knowledge and experience related to research administration and research program management. The selected candidate will use a recognized framework to align daily tasks such as notekeeping, file management, scheduling meetings and scheduling travel, answering emails, and bookkeeping. This position will work closely with the PI/Director and seven other lead PIs across five NCSU colleges to facilitate their multiple research projects. This position will also regularly interface with the College of Science (Research Office and COS Finance Office to ensure good fiscal management, team tracking, and awareness of relevant required processes.
Key responsibilities for this position also include budget and progress reporting to the National Science Foundation (NSF) and the National Institute of Environmental Health (NIEHS) for the 5-year multimillion-dollar Ocean and Human Health Center. Research accounting will encompass keeping track of due dates, reconciling budgets, initiating re-budgets as needed, and assisting with recruitment activities.
This position will also provide assistance with meeting logistics, workshop planning and conference-related tasks such as travel arrangements. The individual in this role must be highly organized and able to navigate issues related to the Center and NC State policy and procedures.
Other duties may include developing documents such as Standard Operating Procedures (SOP) and fostering strong working relationships with Contracts and Grants, Sponsored Programs and Regulatory Compliance Services (SPARCS), the Office of Research and Innovation (ORI), and other research administrative units on campus.
This position will also provide assistance with meeting logistics, workshop planning and conference-related tasks such as travel arrangements. The individual in this role must be highly organized and able to navigate issues related to the Center and NC State policy and procedures.
Other duties may include developing documents such as Standard Operating Procedures (SOP) and fostering strong working relationships with Contracts and Grants, Sponsored Programs and Regulatory Compliance Services (SPARCS), the Office of Research and Innovation (ORI), and other research administrative units on campus.
Required Duties and Skills:
- Assistance to Center PIs with coordinating with university HR partners for Center-related job searches, including scheduling interviews and managing the onboarding and core training of new Center members as needed.
- Scheduling and coordination of events, including reserving space, handling registration, and ensuring participant communication.
- Assistance to Center members with conference-related needs such as travel, registration, or accommodation.
- Serves as a liaison between NC C-CAPE and the college to ensure NC State regulatory compliance, clear communication, and compliance-related conduct.
- Day-to-day management of Center activities, such as email management and other forms of communication, including assistance with a Center calendar, monthly newsletters, announcements, and a website.
- Assistance in expanding networking opportunities with other centers across NC State, with other Ocean and Human Health centers, or relevant external partners.
- The position will involve participation in outreach events, which will require driving to rural areas to connect with community partners. Occasional in-state travel will also be required.
- Management of budget and financial needs for all Center components, including planning, monitoring spending, purchasing, documentation, tracking, and reconciliation.
Additional responsibilities include:
- POST-AWARD: This person will initiate and approve items in the financial system.
- Manage budget and financial needs for all studies, including planning, monitoring spending, purchasing, documentation, tracking, reconciliation, and reporting RPPR preparation for reporting over 3 research projects with collaborators situated in 5 NCSU colleges for 2 funding agencies.
- Place and/or approve orders, manage budgets across funding sources to support salaried positions, and communicate budget issues with the Director.
- Manage administrative processes for travel, including travel authorizations and reimbursements.
- Manage and prepare necessary budget documents and reports in collaboration with the College, Contracts and Grants, and SPARCS.
- Complete regular account reconciliation.
- Issue and manage external sub-awards.
- Review necessary policies and procedures and implement processes or take action to ensure compliance.
PROGRAM ADMINISTRATION: Develop and maintain positive and productive relationships with the research team, collaborators, and other research administrators.
- As needed, develop or participate in presentations, meetings, and generation of required reports.
- Coordinate meetings, schedule, reserve space, and ensure attendance for necessary meetings.
- Assist with developing content for and contribute to the affiliated websites and social media presence.
Minimum Education and Experience
Require post-baccalaureate credentials or a bachelor’s degree plus alternative or equivalent professional training and experience may be substituted for the advanced degree on an exceptional basis.
Other Required Qualifications
- Strengths in organizational abilities and demonstrated capacity for leadership, teamwork, and initiative as well as attention to detail.
- Exceptional communication skills, including written and verbal.
- Demonstrates professionalism and emotional intelligence while working with various individuals, including faculty, administrators, students, and partners outside the university.
- Knowledge and experience related to program planning, implementation, research administration, and research progress evaluation and reporting.
- Proficiency with GoogleSuite, Microsoft Suite (Microsoft Excel, Word, PowerPoint).
Preferred Qualifications
- Experience working in a higher education environment including in-depth understanding of university business systems, administrative processes and procedures for budget supervision.
- Working knowledge of NSF and NIEHS administrative and budgetary management processes and requirements including reporting.
- Experience working with PeopleSoft Financial and Human Resource Systems.
- Flexibility and ability to work in a fast paced working environment that has multiple moving parts.
- Professional Project or Program Management Experience using a formal methodology or industry framework
Required License(s) or Certification(s)
Driver’s License
Valid NC Driver's License required
NoCommercial Driver's License required
NoJob Open Date
06/17/2024Anticipated Close Date
Open Until FilledSpecial Instructions to Applicants
Please include a cover letter, resume and contact information for three professional references.
Position Number
00110834Position Type
EHRA Non-FacultyFull Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventDepartment ID
178601 - Marine, Earth And AtmosphericAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Institutional Equity and Diversity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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