Job Description

Job Title

Job Description

• Manages the Institute’s Visiting Fellows program, which brings 8-12 scholars and policy practitioners from across the US and around the globe to Notre Dame to conduct research for a semester, academic year, or longer; manages selection process, working with a diverse group of faculty reviewers and committees; fellowship administration; communication with other campus departments (e.g., Keough School Dean’s Office, General Counsel, Provost Office); orientation and integration of Visiting Fellows into Kellogg community; follow-up and maintain relationships with program alumni.
• Serves as the Institute’s spokesperson for Kellogg programs for visiting scholars and graduate students.
• Manages agreements with external partners related to other visitors, such as guest scholars and other non-regular faculty or other research appointments. Represents the Institute in all communications relevant to these agreements with partner representatives and prospective visitors.
• In close coordination with the Institute’s director, executive director, leadership team, and faculty, directs promotion of and recruitment for the Visiting Fellows program, curating strong academic networks with top peer academic institutions, both in the US and abroad, especially Latin America and Africa.
• Facilitates dissemination of visitor research in coordination with the Institute communications team.
• Encourages and facilitates Visiting Fellows integration to and networking throughout Notre Dame, as well as the Institute’s rich alumni community.
• Serves as the Institute representative related to Visiting Fellows and other visitors with relevant offices across the University (e.g., International Students and Scholars Affairs-ISSA, University real estate, housing management company).
• Develops and maintains relationships with Kellogg Faculty Fellows and relevant departments and centers/institutes for the purposes of creating mutually beneficial collaborations between visitors and the University’s academic community.
• Conducts periodic benchmarking to maintain the Kellogg Visiting Fellows program as one of the world’s preeminent research communities in the social sciences, with an emphasis on the study of democracy and human development.
• Works directly with Kellogg leadership in the strategic planning of the Visiting Fellows Program and other visitors in relationship to the overall mission of the Institute.
• Promotes a strong alumni community among past Visiting Fellows.
• Plans, promotes, and executes events during the academic year for doctoral and masters students affiliated with the Institute, in collaboration with Events and Communications teams. This also includes working with the broader Keough School and other campus units at identifying courses or other intellectual contributions by Kellogg Visiting Fellows.

• Manages the Institute’s graduate student programs, which serve more than 100 doctoral and masters students affiliated with the Institute: selection process, including close collaboration with ND faculty members; administration of fellowships, grants, and awards; orientation; communication with other campus units (e.g., Graduate School, Keough School of Global Affairs Dean’s Office, academic departments); interactions between graduate students and faculty and Visiting Fellows; follow-up; evaluation of impact; and maintaining relationships with program alumni.
• Plans, promotes, and executes events during the academic year for doctoral and masters students affiliated with the Institute, in collaboration with Events and Communications teams.
• Advises prospective and current graduate student affiliates on opportunities at the Institute including funding and professional development proposal enhancement.
• Facilitates dissemination of graduate student research in coordination with the Institute communications team.
• Serves as the Institute representative in matters related to graduate students with relevant offices across the University (e.g., the Graduate School, the Office of Postdoctoral Affairs, ISSA).
• Develops and maintains relationships with Kellogg Faculty Fellows and relevant departments and centers/institutes for the purposes of creating new and enhancing graduate student program activities.
• Serves on committees related to graduate student affairs (e.g., Graduate School campus-wide professional development team.)
• Works directly with Kellogg leadership in the strategic planning of graduate student programs in relationship to the overall mission of the Institute.

• Executes other duties as assigned by Kellogg leadership on matters related to Visiting Fellows and graduate student affairs (e.g., strategic plans, reports, self-studies, external reviews)

Minimum Qualifications

• Strong work ethic.
• Outstanding customer-service, intercultural, communication, and diplomatic skills.
• Deep understanding of the inner workings of academia.
• Capacity to work in a fast-paced environment, collaboratively and cross-disciplinarily.
• Excellent organizational and project management skills.
• Capacity to deal with competing priorities.
• Resourcefulness.
• Close attention to detail.
• Utmost discretion for handling sensitive matters.
• Passion for the Institute’s themes of democracy and human development.

Preferred Qualifications

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