Santa Fe College (SF) has been recognized as one of the top-rated community colleges in the United States. Santa Fe College is a student-centered institution with a commitment to open access, academic excellence, and cultural and ethnic diversity. SF enrolls over 16,000 students each semester, retains and completes over 60% of students every academic year, while over 10% transfer into the University system.

Student Affairs at Santa Fe College is purposed with adding value to the lives of students and enriching the community by providing research-based and learner-centered services that support access and student engagement from matriculation to goal attainment. By believing in the power of education to positively transform lives and communities, Student Affairs fosters self-discovery, personal freedom, and lifelong learning all while creating a nurturing environment that promotes access, dignity, involvement, and success. 
 
The Administrative Assistant for the Associate Vice President of Student Affairs provides direct administrative support and assists with the general coordination of day-to-day office operations including providing customer service, maintaining schedules, coordinating meetings, general bookkeeping, and other administrative support tasks. Additionally, this position may supervise the work of other support staff, such as educational aides and work-study students. 

• Greets visitors, answer phones, responds to inquiries, and resolves issues based on established college policies, making appropriate referrals as needed.
• Performs a wide variety of administrative tasks including data entry and the drafting, editing, and revision of letters, reports, and other materials.
• Organizes and facilitates meetings and special events, schedules and coordinates dates and times, venues, attendance, agendas, and facility arrangements.
• Supports the Student Conduct functions of the office by maintaining case information and documentation, scheduling initial conduct meetings and formal student conduct hearings, and preparing data reports related to Student Conduct.
• Provides staff support for the Disciplinary Review Panel.
• Performs various duties related to maintaining one or more individual schedules and coordinates travel arrangements when appropriate.
• Manages payroll functions including the submission and audit of timesheet entries for staff, faculty, and work-study employees.
• Performs basic, routine bookkeeping functions relative to program/department budget including tracking purchases and expenditures and may assist in the budget development process.
• Facilitates, monitors and/or oversees department purchasing, inventory and requisitioning of supplies and equipment.
• Prepares special reports, summaries, or replies to inquiries by compiling data and statistics from various departmental resources.
• Provides related information and analytics for initiatives such as Take Stock in Children and Free to Learn and for students coming from the Foster Care system and/or experiencing homelessness. 
• Provides support for programs and offices led by the Associate Vice President and Assistant Vice President of Student Affairs. 
• Maintains accurate databases.
• Assists in the development or upkeep of the department/area webpage including social media and web presence.
• May supervise and oversee the activities of student employees.
• Assists in the planning and coordination of special events, which may include logistics, contracts, hospitality, staffing, etc.
• Strictly honors the privacy, security and confidentiality of student records and other sensitive information according to appropriate state, federal and college regulations, policies, and procedures.
• Complies with all published College Rules, procedures, guidelines, and laws/regulations governing public employees, including but not limited to those related to document retention and destruction, FERPA, and confidentiality.
• Provides service excellence through courteous, informed, accessible, and professional engagement.
• Performs other duties as assigned.

Required: Associate degree and two (2) years of related work experience or a combination of education and experience equal to four (4) years. 
Additional Requirements:  A criminal background check will be conducted. 

• Ability to work successfully in a multi-cultural environment.
• Adaptability to Change – able to be flexible and supportive, able to positively and proactively assimilate change in rapid growth environment.
• Communication – able to effectively communicate in a professional, diplomatic, empathetic, and tactful manner using preferred method and level as applicable to the job.
• Critical Thinking & Judgement - able to make well-reasoned, sensible, and timely decisions based on careful, objective review and informed analysis of available information, considerations, and other factors.
• Customer Service – ability to respond promptly and courteously to all questions from students and faculty, demonstrating patience and persistence when helping students with little or no computer skills.
• Ethics – able to demonstrate integrity, professionalism, civility, and a high degree of ethics in all job-related actions.
• Organization & Time Management – able to plan, schedule, and organize tasks related to the job to achieve goals within or ahead of established time frames.
• Results Orientation – proven ability to set and exceed established targets.
• Systems & Software - proficient level of knowledge of Microsoft Office and/or relevant position software programs.
• Detail Oriented - Proven accuracy and attention to detail.
• Multi-task - Ability to expeditiously organize, coordinate, manage, prioritize, and perform multiple tasks simultaneously to swiftly assess a situation, determine a logical course of action, and apply the appropriate response.

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

Santa Fe College (SF) is committed to maintaining a work and educational environment that embraces diversity and where no member of the college community is excluded from participation in, denied the benefits of, or subject to discrimination in any college program or activity based on: their race, ethnicity, national origin, color, religion, age, disability, sex, pregnancy status, gender identity, sexual orientation, marital status, genetic information, political opinions or affiliations, or veteran status. This commitment applies to employees, volunteers, students, and, to the extent possible, to third parties, applicants for admission, applicants for employment, and the general public. http://www.sfcollege.edu/eaeo/
 

Inquiries regarding non-discrimination policies or concerns about discrimination or harassment, including concerns about sexual harassment or sexual violence under Title IX, should be directed to: equity.officer@sfcollege.edu

Santa Fe College reserves the right to extend deadlines and/or not to offer advertised positions.

Preference will be given to eligible veterans and spouses of veterans.