Special Events Coordinator
Job Description
Position Number:
122500Title:
CoordinatorFunctional Title:
Special Events CoordinatorCategory Status:
33-Exempt RegularApplicant Search Category:
StaffUniversity Authorized FTE:
1.00Unit:
CMNS-Computer ScienceCampus/College Information:
Founded in 1856, University of Maryland, College Park is the state’s flagship institution. Our 1,250-acre College Park campus is just minutes away from Washington, D.C., and the nexus of the nation’s legislative, executive, and judicial centers of power. This unique proximity to business and technology leaders, federal departments and agencies, and a myriad of research entities, embassies, think tanks, cultural centers, and non-profit organizations is simply unparalleled. Synergistic opportunities for our faculty and students abound and are virtually limitless in the nation’s capital and surrounding areas. The University is committed to attracting and retaining outstanding and diverse faculty and staff that will enhance our stature of preeminence in our three missions of teaching, scholarship, and full engagement in our community, the state of Maryland, and in the world.
Background Checks
Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify someone from employment. Prior to any adverse decision, finalists have an opportunity to provide information to the University regarding the background check.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
The University reserves the right to rescind offers of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.
Offers are contingent on providing proof of employment eligibility in the United States no more than 3 days after the initial start date. If this proof is not provided within this timeframe, the offer may be rescinded or employment terminated.
Position Summary/Purpose of Position:
The Special Events Coordinator will be responsible for the planning and implementation of dozens of annual and ad hoc events hosted by the Department of Computer Science. As a member of the External Relations team, this position has primary responsibility for high-profile events including, but not limited to, Career Fairs, Research Day, Grad Visit Day, Graduation Reception, High School Programming Contest and Maryland Day.
The Special Events Coordinator follows a customer-focused approach in assuming leadership or providing support, as appropriate, for Department events and other events in the Brendan Iribe Center. The Special Events Coordinator collaborates with other staff, faculty, or students in the Department and the University in a flexible manner depending on the nature of each event.
Additional responsibilities include scheduling event space for the Iribe Center and external relations events on Google calendars. This position is also responsible for giving tours of the Iribe Center to individuals or groups who may be interested in holding events in the building. This position will need to effectively manage relationships with campus colleagues, student leaders, volunteers, corporate partners, and external vendors.
Must be willing to work evening and weekend hours as needed by the position.
Benefits Summary
Top Benefits and Perks:Minimum Qualifications:
Education:
Bachelor’s Degree from an accredited institution.
Experience:
A minimum of three (3) years of experience in event management, student activities, program administration, or a related field.
Knowledge, Skills, and Abilities:
Bachelor’s Degree from an accredited institution.
Experience:
A minimum of three (3) years of experience in event management, student activities, program administration, or a related field.
Knowledge, Skills, and Abilities:
- Experience in supervising students and volunteers.
- Outstanding customer service skills with a keen eye on managing successful events that make the organization shine.
- Exceptional management skills and the ability to operate efficiently and effectively in a multi-tasking environment.
- Excellent oral and written communication skills.
- Demonstrated ability to set priorities and commitment to collaborative teamwork as well as ability to work independently with minimal supervision.
- Self-motivated with a willingness to take initiative.
- Strong computer skills required including Microsoft Office, especially Excel, and Google suite.
- Demonstrated ability to work with a diverse student body, faculty and staff.
Preferences:
Preferences:
- Event Planning Certificate.
- Experience in higher education.
- Knowledge of UMD policies and procedures related to holding events on campus.
- Career fair management experience.
- Previous experience working with a high volume of events.
Additional Information:
Salary range $60,000-$70,000.
Job Risks
Not Applicable to This PositionPhysical Demands
- Work is performed in an office environment and requires the ability to operate a computer and other office equipment including printer and copy machine.
- Substantive repetitive movements (motions) on the wrists, hands, and/or fingers.
- Must have the ability to walk short distances, lift and carry parcels, packages and other items, and maneuver around the campus and/or drive a vehicle to travel to event locations and/or pickup items from store needed for events.
- Exerting up to 50 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.
Posting Date:
09/23/2024Open Until Filled
YesBest Consideration Date
10/07/2024Diversity Statement:
The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.
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