Program Specialist 5
Job Description
Full Job Description
Description
This position ensures that Olympic College’s key operational functions are executed efficiently, in compliance with regulations, and in alignment with the organization’s strategic goals. By doing so, it directly supports the college’s mission to provide high-quality services while upholding fiscal responsibility.
Essential Functions
- Maintain purchasing card (P-Card) and monitor department budget
- Serve as the liaison between staff and the budget office for purchases, provide accurate chart strings, and recommend purchases to the supervisor for final approval. Provide regular budget updates and financial recommendations to the supervisor.
- Provide regular budget updates and financial recommendations to supervisor.
- Monitor the department budget and generating BOOPR reports.
- Reconcile department purchases.
- Facilitate contractor agreements and coordinate small project bids
- Facilitate contractor agreements, ensuring compliance with prevailing wage regulations and managing contactor costs.
- Independently obtain bids for small projects (under $50,000) and coordinate with DES and vendors.
- Provide bid recommendations to supervisor for approval, ensuring alignment with project needs.
- Collaborate with relevant departments (Capital Projects, Purchasing & Procurement) to ensure contractor agreements and bids align with project needs and compliance requirements
- Facilitates the processing of work orders including keys and badges
- Manage the work order system, ensuring tasks are properly assigned and prioritized based on urgency.
- Assign work orders to appropriate departments and track completion, ensuring timely and efficient resolution.
- Review key and badge work orders, coordinating with Maintenance Mechanic 4 (MM4) for key creation and distribution.
- Coordinate the distribution of keys and badges to employees and contractors, ensuring proper authorizations are in place.
- Coordinate with Safety and IT to ensure access controls are properly set and notify employees when keys and badges are ready for pickup.
- Maintain accurate tracking documentation for all key and badge distributions.
- Runs reports, metrics, and KPIs from the work order system to ensure operational efficiency
Qualifications
Minimum Qualifications
- High School Diploma or equivalent
- Two years' experience in planning, policy analysis, and coordination with public and private agencies
Additional Information
Terms of employment
This is a full-time classified position scheduled to work 40 hours a week, with a salary range of $67,716 - $91,068. All classified positions will start their salary at Step A, when you have completed six months of probation, you will receive a 5 percent pay increase. A collective bargaining agreement exists, and this position is covered by the Washington Public Employees Associate (WPEA) Union. Classified positions qualify for the following benefits:
Medical/vision, dental, long-term disability, life insurance, and accidental dismemberment, Flexible Spending Arrangement, Dependent Care Assistance Program, Wellness Programs, Department of Retirement Systems Plan 2 or Plan 3, Deferred Compensation Program (DRS) retirement savings plan; TIAA supplemental retirement savings plan, Aflac, 11 paid holidays, leave – vacation/sick/personal holiday/personal leave, auto/home insurance, space available tuition waiver, Employee Assistance Program (EAP), fitness center, reduced rate and priority consideration on-site child care on a space available.
For more information regarding benefits, please visit our website here.
Conditions of Employment
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Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position. In addition to the background check, candidates will be required to complete the Sexual Misconduct Disclosure Form as required WB HB 2327.
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Olympic College seeks candidates for employment who share our commitment to fostering an equitable and inclusive learning environment (read ourEquity Statement). All applicants are required tosubmit a statement of 500 words or less, describing the value of diversity, equity, and inclusion in the higher education environment and their prior, current, and/or potential contribution(s) to fostering diversity, equity, and inclusion as an employee.
How To Apply
To be considered for this position a candidate must apply online through the Olympic College website and submit the following required materials:
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Olympic College Online Application
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Resume
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Cover Letter - in your cover letter describe how your experience sets you apart for this position.
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Unofficial college transcripts. Official transcripts and copies of mandated certifications will be required of the successful candidate.
EEO Statement
Olympic College provides equal opportunity in education and employment and does not discriminate on the basis of race, color, national origin, age, disability, genetic information, sex, sexual orientation, marital status, creed, religion, or status as a veteran of war. Olympic College provides reasonable accommodations for qualified students, employees, and applicants with disabilities in accordance with the Americans with Disabilities Act and Federal Rehabilitation Act. The following people have been designated to handle inquiries regarding non-discrimination and accommodation policies:HRticket@olympic.edu. This recruitment announcement does not reflect the entire job description and can be changed or modified without notice.
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