Administrative Support Associate
Job Description
Posting Number
PG194297SPInternal Recruitment
NoWorking Title
Administrative Support AssociateAnticipated Hiring Range
$41,000 - $46,000Work Schedule
On-site; Monday – Friday, 8 am – 5 pmJob Location
Raleigh, NCDepartment
College of Natural ResourcesAbout the Department
The College of Natural Resources is a world leader in the sustainability and stewardship of the planet we share. Across a broad array of programs, we supply students with the technical expertise and hands-on experience they need to thrive out in the world. We encourage our award-winning faculty to work across disciplines and find innovative solutions to global challenges. And we partner with industry and government to put our research to work in communities everywhere.
For almost a century, the college has served vital industries in North Carolina — including the state’s largest manufacturing sector, forest and wood products, its largest service sector, tourism, and more than half a million forest landowners. Together, these industries sustain more than half a million jobs and generate $50 billion in annual economic impact. But our research goes even farther afield: We’re recognized globally as experts in sustainability, the management of land and water, and solutions at the intersection of built and natural environments. In keeping with NC State’s land-grant mission, we’re dedicated to securing a healthier, more sustainable future for all.
For almost a century, the college has served vital industries in North Carolina — including the state’s largest manufacturing sector, forest and wood products, its largest service sector, tourism, and more than half a million forest landowners. Together, these industries sustain more than half a million jobs and generate $50 billion in annual economic impact. But our research goes even farther afield: We’re recognized globally as experts in sustainability, the management of land and water, and solutions at the intersection of built and natural environments. In keeping with NC State’s land-grant mission, we’re dedicated to securing a healthier, more sustainable future for all.
Essential Job Duties
The Administrative Support Associate is the first point of contact for the College of Natural Resources Dean’s Office. This position works collaboratively with the Assistant Dean for Finance and Business, the Associate Dean for College Culture and Community, and the Dean’s Executive Assistant. This position is responsible for providing administrative support to the Dean’s Office faculty and staff, in addition to the following administrative duties:
Office Duties:
- Manage the reception area within the Dean’s Office by assisting visitors, answering the main phone line for CNR inquiries, and processing incoming/outgoing requests.
- Serve as the lead contact for processing general office requests for the Dean’s Office faculty and staff.
- Manage mail distribution by assisting with sending and receiving parcel and package requests and redistribution as necessary.
- Coordinate scheduling of meetings for the Assistant Dean for Finance and Business.
- Manage the Dean’s Office conference room calendars and process reservation requests.
- Serve as the liaison between the faculty, staff, and students for administrative requests, building maintenance requests, and key assignments.
- Serve as the primary travel coordinator for the Dean, including processing Travel Authorizations, Travel Reimbursements, and Travel Reimbursements for Dean’s Office visitors.
- Assist Dean’s Office faculty and staff with travel requests.
- Assist with administrative support to the Dean, the Dean’s Executive Assistant, the Assistant Dean for Finance and Business, and other faculty and staff within the Dean’s Office.
- Serve as initial contact and reviewer of some forms needing the Dean’s approval, reviewing for accuracy and compliance.
- Assist with editing the Business Services website or Internal Resources website as needed.
Financial Responsibilities:
- Serve as the primary PCard coordinator for the Dean, including managing and uploading receipts and completing the forms and approvals necessary.
- Purchase supplies and materials for the Dean’s Office faculty and staff through Marketplace and PCard.
- Collect deposits from departments and units within the college, reviewing deposits for accuracy and compliance.
- Assist the Assistant Dean for Finance and Business by initiating Vouchers and Journal Vouchers as needed.
- Assist with budget monitoring and reconciliation duties as assigned by the Assistant Dean for Finance and Business.
College Culture and Community Office Duties
- Assist with administrative support to the Associate Dean for for College Culture and Community
- Assist with the coordination of the Associate Dean’s calendar by scheduling meetings and event times and coordinating virtual meetings
- Assist with processing voucher payments, honorarium payments, invoices, budget monitoring, and other financial-related requests as needed
Other duties and Miscellaneous:
- Perform other duties as assigned, including special projects
Minimum Experience/Education
High School Diploma or equivalency; or demonstrated possession of the competencies necessary to perform the work.
Other Required Qualifications
- Ability to comprehend policies and procedures and apply this information to the completion of tasks
- Ability to effectively represent the college in all interactions with employees, students, and visitors of the college
- Detail-oriented and strong organizational skills
- Ability to maintain workload with respect to accuracy and timeliness
- Flexibility as it relates to schedule, responsibilities, and priorities
- Ability to work independently and as a member of a team
- Working knowledge of Microsoft Office and Google Suite applications
- Excellent oral and written communication skills
Preferred Qualifications
n/a
Required License or Certification
N/A
Valid NC Driver's License required
NoCommercial Driver's License Required?
NoJob Open Date
10/24/2024Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.)
10/30/2024Notice to Applicants
Please note that the work history on your resume, must also be included in your application.
Special Instructions
Please include a resume, cover letter and contact information for three professional references.
Position Number
00110326Position Type
SHRAPosition Classification Band Title
Administrative Support AssociatePosition Classification Band Level
AdvancedPosition Classification Salary Range
$ 33,540 - $ 54,455Salary Grade Equivalency
GN06Alternate Option
If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.
Full Time Equivalent (FTE) (1.0 = 40 hours/week)
1.0Appointment
12 Month RecurringMandatory Designation - Adverse Weather
Non Mandatory - Adverse WeatherMandatory Designation - Emergency Events
Non Mandatory - Emergency EventTime Limited Position
NoDepartment Id
150101 - College of Natural ResourcesAA/EEO
NC State University is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, gender identity, age, sexual orientation, genetic information, status as an individual with a disability, or status as a protected veteran. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-515-3148 to speak with a representative at the Office of Equal Opportunity.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.
Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.
NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
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